Among the many challenges of remote work during the coronavirus pandemic is the nagging feeling that our productivity is waning.
One easy, meaningful fix: Learn how to make a home office space that truly works for you. While your makeshift space may have worked for the first few weeks, chances are your work-from-home situation is looking more long-term.
With a few easy home office upgrades, you can create a separate space dedicated to helping you find the productivity you (and your employer) crave. Here are some simple, inexpensive ways to maximize motivation in your house during the COVID-19 quarantine.
DEFINE — AND ORGANIZE — YOUR WORKSPACE
Seasoned remote workers know that, no matter the size of your home, setting up a defined workspace is key.
“It’s all about creating those edges and boundaries,” says Julie Morgenstern, a productivity and organizational consultant. “Just because you can work from anywhere doesn’t mean that you should.”
Adding basic shelving or file storage can help you stay organized. “This is especially true for those of us who don’t have a dedicated workspace — such as those of us who find ourselves working at a kitchen table,” Morgenstern says. “Something as simple as a tray that we can use to pack away our work supplies at the end of the day can make a big difference in establishing boundaries between work and life.”
BE EASILY SEEN AND HEARD
Video conferencing applications such as Zoom and Skype have become the common solution for putting in face time with coworkers, bosses and clients. Ditch your laptop’s built-in webcam — and its awkward positioning and grainy picture — with a professional-grade camera that, for between $50 and $100, will give you high-quality video.
Similarly, the difference in audio quality between cheap headphones and a professional Bluetooth headset is substantial. The investment will make sure your voice is clearer and reduce your need to repeat yourself (or send clarifying recap emails after the meeting is done).
GO NEAR NATURAL LIGHT
Whenever possible, try to take advantage of natural light by positioning yourself next to a window. Avoid direct overhead lighting that casts long shadows. Proper lighting will improve your video quality and, more importantly, help prevent eye strain and boost your energy levels.
CONSIDER A STANDING OR CONVERTIBLE DESK
In an office, you’re more likely to get up and wander around — to the kitchen, to your coworker’s desk and on to your next meeting. These small excursions keep your body moving and clear your mind. But at home, we tend to have fewer “travel” options, which means we’re sitting at our desks for longer, contributing to back pain and fatigue.
“A standing desk or ergonomic chair can be a great office enhancement,” Morgenstern says. “Or use an exercise ball that keeps your posture straight and your body engaged.”
SET UP A DUAL MONITOR
For those working in design, analytics, coding, data entry or really any field that involves referencing multiple tabs, windows, programs or applications, purchasing a second monitor will help you stay organized while you work. All of the extra time you spend clicking between tabs adds up over the course of the day and can be a drag on your productivity.
LET NATURE IN
Can’t get outside during the day? A few small plants in your workspace can help you realize some of those benefits that you might be missing out on. “As a bonus, they help to clean the air,” Morgenstern says.
INSTALL A WHITE NOISE MACHINE
If you’re working from home with your children nearby, pets running around and a spouse who is sharing your office space, a simple white noise machine can drown out the background sounds, allowing you to concentrate and helping you establish some important boundaries.
HANG UP A PERSONAL WHITEBOARD
A whiteboard is great for office brainstorming. A small version for your home office can help you get organized — and, as a bonus, help alleviate screen overload.
“Especially now, we’re spending so much time behind a screen,” Morgenstern says. “Getting off a computer and onto a whiteboard or even a paper calendar or planner can be a gamechanger for productivity and creativity.”
MAKE ROOM FOR SOMETHING THAT BRINGS YOU JOY
Since you are likely spending a lot of time in your home office, you’ll enjoy being there more if you decorate it. Add one or two pieces of art or some accessories that bring you joy. Much like in a traditional workspace, surrounding yourself with things that make you happy will give you something to look at or focus on when you are feeling overwhelmed and in need of grounding. These days, we can all use that.